Form 8 Test Form 8 Information for the body corporate roll Use this form to update the body corporate about changes to a lot. For example, if the owner or tenant details have changed. This form can be filled out by: the owner of the lotan authorised agent – for example, a solicitor. You only need to fill out sections that are relevant. Submit this form within 1 month of any changes happening to your lot. Strata Management Group will update the roll within 14 days of receiving this notice. What you will need To fill out the form you will need details about the body corporate and lot, including the:name of your community titles scheme (CTS)CTS numberaddress of the CTS. You might also need other documents, depending on what information you are updating. For example, a copy of the Title. Please confirm who is completing the Form 8The authorised agent or representative(Required)The Owner of the LotThe authorised agent or representativeNameCompanyPhone Number:Email Section 1 – Lot information You must fill out this section. If you don’t know the CTS number, you can contact Titles Queensland.Name of community titles schemeCTS numberAddress of CTS Street Address Address Line 2 Postcode Suburb State Lot number/s that need to be updated (Please note that the Lot number may be different from the Unit number)Section 2 – Change of registered owner Fill out this section if the registered owner has changed. If the new owner is a company, you also need to fill out section 7. We recommend you include a copy of the Title to confirm the new owner.Full name of new registered ownerIf the lot is owned by a company, use the company name.Australian Company Number (ACN)Australian Registered Body NumberEmail Address Street Address Address Line 2 Postcode Suburb State Phone NumberAddress for service of notices – if different to above Street Address Address Line 2 Postcode Suburb State Briefly explain how this person or company became the owner of the lotDate that they become the registered owner DD slash MM slash YYYY SignatureName of agent (If applicable)Please select all additional sections that are applicablePlease select all additional sections that are applicable Section 3 – New or change of power of attorney Section 4 – Change of representative’s information Section 5 – Change of letting agent information Section 6 – Change of tenant information – leases of 6 or more months Section 7 – Representative of a company Section 8 – Actions by a mortgagee Section 3 – New or change of power of attorney Fill out this section if there are new or changed power of attorney details. The person given power of attorney has the same rights and responsibilities as the owner of the lot. You need to attach a document that proves the person is an attorney for the lot owner. The document must be certified by a Justice of the Peace or Commissioner for Declarations.Attachment(Required)You need to attach a document that proves the person is an attorney for the lot owner. The document must be certified by a Justice of the Peace or Commissioner for Declarations.Max. file size: 512 MB. Full name of the attorneyAddress Street Address Address Line 2 Postcode Suburb State Address for service of notices – if different to above Street Address Address Line 2 Postcode Suburb State Email Date the person become attorney DD slash MM slash YYYY Signature of attorneySignature request (section 3)If attorney not present, enter email to have form signed digitally. Section 4 – Change of representative’s information Fill out this section to give details of the owner’s representative. A representative is someone who can act as the owner on your behalf. A representative is not the same as a person with power of attorney (section 3) or a corporate owner nominee (section 7). You need to attach a document that proves the person is authorised to represent the owner.Attachment(Required)You need to attach a document that proves the person is authorised to represent the owner.Max. file size: 512 MB. Full name of representativeAddress Street Address Address Line 2 Postcode Suburb State Address for service of notices – if different to above Street Address Address Line 2 Postcode Suburb State Email Brief description of the document you’ve attachedSignature of representativeSignature request (section 4)If representative not present, enter email to have form signed digitally. Section 5 – Change of letting agent information Fill out this section if the letting agent has changed. This is someone who the owner has approved to let the lot.Section 5(a) – New letting agent’s contact details Fill out this section if you have appointed a new letting agent.Full name of the agentName of the company (If applicable)Address Street Address Address Line 2 Postcode Suburb State Address for service of notices – if different to above Street Address Address Line 2 Postcode Suburb State Email Name of ownerSignature of ownerSignature request (section 5(a))If owner not present, enter email to have form signed digitally. Section 5(b) – Termination of letting agentFill out this section if the contract has ended for the letting agent whose details are currently on the body corporate roll.Full name of the agentName of the company (If applicable)Date that letting agreement ended DD slash MM slash YYYY Name of ownerSignature of ownerSignature request (section 5(b))If owner not present, enter email to have form signed digitally. Section 6 – Change of tenant information – leases of 6 or more months Fill out this section if either: there has been a change of tenant – through lease, sub-lease or transfer of the lease to a new tenantthe lease currently recorded on the body corporate roll has ended. This only applies to tenants with leases of 6 months or more.Section 6(a) – New tenant’s contact detailsFull name of:Tick the box that is correct. the person leasing the lot the person sub-leasing the lot the person who an existing lease or sub-lease has been transferred to. NameAddress – if different to the lot Street Address Address Line 2 Postcode Suburb State Address for service of notices – if different to above Street Address Address Line 2 Postcode Suburb State Email Start date of lease, sub-lease or transfer DD slash MM slash YYYY Length of lease or sub-leaseEnd date of lease or sub-lease DD slash MM slash YYYY Full name of owner or authorised agentSignature of owner or authorised agentSignature request (section 6(a))If owner or authorised agent not present, enter email to have form signed digitally. Section 6(b) – End of lease details Fill out this section if the lease has ended for the tenant whose details are currently on the body corporate roll.Full name of tenantDate that lease or sub-lease ended DD slash MM slash YYYY Full name of owner or authorised agentSignature of owner or authorised agentSignature request (section 6(b))If owner or authorised agent not present, enter email to have form signed digitally. Section 7 – Representative of a company Fill out this section to provide details of a person chosen to represent the company that owns the lot. There can be up to 2 representatives. You must attach documents that prove the person is authorised to represent the company. Company representatives must be authorised in one of these ways: by stamping this document with the seal of the company under section 127 of Corporations Act 2001 by a person who the company has given power of attorney Section 7(a) – Representative’s contact detailsFull name of the representativeAddress Street Address Address Line 2 Postcode Suburb State Address for service of notices – if different to above Street Address Address Line 2 Postcode Suburb State Email Section 7 (b) – Alternative representative’s contact details (if applicable)Full name of the alternative representativeAddress Street Address Address Line 2 Postcode Suburb State Address for service of notices – if different to above Street Address Address Line 2 Postcode Suburb State Email Section 7(c) – Details of person/s authorised to sign this section Full name of the director of the companySignatureSignature request (section 7(c))If director of company is not present, enter email to have form signed digitally. Full name of second authorised person (If required)Job titleSignatureSignature request (section 7(c.2))If second authorised person not present, enter email to have form signed digitally. Section 8 – Actions by a mortgagee Fill out this section to notify us of actions by a lender (mortgagee) who has control or interest in the lot. For example, this might happen if the mortgage is behind in repayments.Tick one of the boxes below. The mortgagee has taken action to enforce the mortgage – for example, they have taken back ownership of the lot. The mortgagee has decided to no longer enforce the mortgage. Section 8(a) Fill out this section if the mortgagee has taken action to enforce the mortgage. Full name of the mortgageeAddress Street Address Address Line 2 Postcode Suburb State Address for service of notices – if different to above Street Address Address Line 2 Postcode Suburb State Email Date of action or decision DD slash MM slash YYYY Signature of mortgageeSignature request (section 8(a))If mortgagee not present, enter email to have form signed digitally. Section 8(b) Fill out this section if the mortgagee has decided to no longer enforce the mortgage.Details of notice to no longer enforce the mortgage.For example, the date the mortgagee has decided to no longer enforce the mortgage and why they made this decision.Signature of mortgageeSignature request (section 8(b))If mortgagee not present, enter email to have form signed digitally.