Secretarial and Administrative Services
At Strata Management Group we provide prompt and efficient secretarial and administrative services tailored to your scheme’s individual requirements and budget, including;
- convene and attend the Annual General Meeting (AGM), Committee Meetings and Extraordinary General Meetings (EGM) as required and as per legislative requirements;
- prepare and distribute notice of meetings as per legislative requirements;
- record and distribute minutes of meetings as per legislative requirements;
- prepare and distribute notices of vote outside of a committee meeting (VOCM) as per legislative requirements;
- prepare, record and distribute resolutions of votes outside of a committee meeting as per legislative requirements;
- arrange for the appointment of a returning officer as required;
- provide general advice to individual lot owners and assisting committees carry out their legislative duties;
- pay insurance premiums, obtain renewal quotations and maintain insurance as per legislative requirements;
- process insurance claims;
- establish and maintain the roll and registers;
- maintain and keep the body corporate’s records;
- make available the records for inspection and review;
- keep Common Seal and affix to documents as required; and
- facilitate repairs and maintenance as required.