Form 8 Test

Form 8

Information for the body corporate roll

Use this form to update the body corporate about changes to a lot. For example, if the owner, representative or tenant details have changed.
Please be advised that, in accordance with Strata Management Group (SMG) company policy, all Form 8 notifications are required to be completed via this online form. This ensures that all required information is provided, accurate, and recorded correctly on the body corporate roll.
By providing an email address, you are requesting and consenting to receive body corporate correspondence and notices by email, rather than by post, where permitted under the Body Corporate and Community Management legislation. This email address will be recorded on the body corporate roll and used for ongoing communication unless you notify us in writing of a change.
This form can be filled out by:

the owner of the lot
an authorised agent – for example, a solicitor.

You are required to fill out Section 1 – Lot Information in addition to the relevant sections that are applicable to your request (sections 2-8 are titled to assist with your update).

IMPORTANT NOTICE

This information must be provided to the body corporate within 1 month of the change occurring.
The body corporate is required to update the roll within 14 days of receipt.

What you will need

To fill out the form you will need details about the body corporate and lot, including the:

name of your community titles scheme (CTS)
CTS number
address of the CTS.

You might also need other documents, depending on what information you are updating. For example, a copy of the Title.

Please confirm who is completing the Form 8

Name*

Company

Phone Number:*

Email*

Section 1 – Lot information

You must fill out this section. If you don’t know the CTS number, you can contact Titles Queensland.

Name of community titles scheme*

CTS number*

Address of CTS*

Street Address Address Line 2 Postcode Suburb State

Lot number/s that need to be updated (Please note that the Lot number may be different from the Unit number)*

Please select all additional sections that are applicable

Section 2 – Change of Registered Owner

Section 3 – New or change of power of attorney

Section 4 – Change of representative’s information

Section 5 – Change of letting agent information

Section 6 – Change of tenant information – leases of 6 or more months

Section 7 – Representative of a company

Section 8 – Actions by a mortgagee

Section 2 – Change of registered owner

Fill out this section if the registered owner has changed. If the new owner is a company, you also need to fill out section 7. We recommend you include a copy of the Title to confirm the new owner.

Name of new registered owner(s):

First Name (Please do no initials or middle names) Last Name

Company Name

If the lot is owned by a company.

Australian Company Number (ACN)

Australian Business Number (ABN)

Phone Number

Address

Street Address Address Line 2 Postcode Suburb State

Address for service of notices – if different to above

Street Address Address Line 2 Postcode Suburb State

Date that they become the registered owner

Briefly explain how this person or company became the owner of the lot

Signature

Name of agent (If applicable)

Section 3 – New or change of power of attorney

Fill out this section if there are new or changed power of attorney details. The person given power of attorney has the same rights and responsibilities as the owner of the lot.

You need to attach a document that proves the person is an attorney for the lot owner. The document must be certified by a Justice of the Peace or Commissioner for Declarations.

Attachment*

You need to attach a document that proves the person is an attorney for the lot owner. The document must be certified by a Justice of the Peace or Commissioner for Declarations.

Max. file size: 512 MB.

Full name of the attorney

Address

Street Address Address Line 2 Postcode Suburb State

Address for service of notices – if different to above

Street Address Address Line 2 Postcode Suburb State

Date Power of Attorney Commenced

Is this a replacement for the current Power of Attorney?

Yes

Signature of attorney (Section 3)

Signature request (section 3)

If attorney not present, enter email to have form signed digitally.

Section 4 – Change of representative’s information

Fill out this section to give details of the owner’s representative. A representative is someone who can act as the owner on your behalf. A representative is not the same as a person with power of attorney (section 3) or a corporate owner nominee (section 7).

You need to attach a document that proves the person is authorised to represent the owner.

Please note that all authorising documents must be provided as certified copies. Certification must be completed by a Justice of the Peace (JP) or another authorised witness, confirming that the copies are true and accurate reproductions of the original documents.

Attachment*

You need to attach a document that proves the person is authorised to represent the owner.

Max. file size: 512 MB.

Name of authorising document

Brief description of the authorising document

Full name of representative

Address

Street Address Address Line 2 Postcode Suburb State

Address for service of notices – if different to above

Street Address Address Line 2 Postcode Suburb State

Signature of representative (Section 4)

Signature request (section 4)

If representative not present, enter email to have form signed digitally.

Section 5 – Change of letting agent information

Fill out this section if the letting agent has changed. This is someone who the owner has approved to let the lot.

Section 5(a) – New letting agent’s contact details

Fill out this section if you have appointed a new letting agent.

Full name of the agent

Name of the company (If applicable)

Address

Street Address Address Line 2 Postcode Suburb State

Address for service of notices – if different to above

Street Address Address Line 2 Postcode Suburb State

Name of owner

Signature of owner (Section 5a)

Signature request (section 5(a))

If owner not present, enter email to have form signed digitally.

Section 5(b) – Termination of letting agent

Fill out this section if the contract has ended for the letting agent whose details are currently on the body corporate roll.

Full name of the agent

Name of the company (If applicable)

Date that letting agreement ended

Name of owner

Signature of owner (Section 5b)

Signature request (section 5(b))

If owner not present, enter email to have form signed digitally.

Section 6 – Change of tenant information – leases of 6 or more months

Fill out this section if either:

there has been a change of tenant – through lease, sub-lease or transfer of the lease to a new tenant
the lease currently recorded on the body corporate roll has ended.

This only applies to tenants with leases of 6 months or more.

Section 6(a) – New tenant’s contact details

Full name of:

Tick the box that is correct.

The person leasing the lot

The person sub-leasing the lot

The person who an existing lease or sub-lease has been transferred to.

Name

Address – if different to the lot

Street Address Address Line 2 Postcode Suburb State

Address for service of notices – if different to above

Street Address Address Line 2 Postcode Suburb State

Start date of lease, sub-lease or transfer

Length of lease or sub-lease

End date of lease or sub-lease

Full name of owner or authorised agent

Signature of owner or authorised agent (Section 6a)

Signature request (section 6(a))

If owner or authorised agent not present, enter email to have form signed digitally.

Section 6(b) – End of lease details

Fill out this section if the lease has ended for the tenant whose details are currently on the body corporate roll.

Full name of tenant

Date that lease or sub-lease ended

Full name of owner or authorised agent

Signature of owner or authorised agent (Section 6b)

Signature request (section 6(b))

If owner or authorised agent not present, enter email to have form signed digitally.

Section 7 – Representative of a company

Fill out this section to provide details of a person chosen to represent the company that owns the lot. There can be up to 2 representatives. You must attach documents that prove the person is authorised to represent the company.

Company representatives must be authorised in one of these ways:

by stamping this document with the seal of the company
under section 127 of Corporations Act 2001
by a person who the company has given power of attorney

Section 7(a) – Representative’s contact details

Full name of the representative

Address

Street Address Address Line 2 Postcode Suburb State

Address for service of notices – if different to above

Street Address Address Line 2 Postcode Suburb State

Section 7 (b) – Alternative representative’s contact details (if applicable)

Full name of the alternative representative

Address

Street Address Address Line 2 Postcode Suburb State

Address for service of notices – if different to above

Street Address Address Line 2 Postcode Suburb State

Authorisation documents

File Attachment(s)

Drop files here or

Max. file size: 512 MB, Max. files: 3.

I confirm that the associated authorisation document has been attached.

s127

Company seal

Power of Attorney

Section 7(c) – Details of person/s authorised to sign this section

Full name of the director of the company

Signature (Section 7c.1)

Signature request (section 7(c))

If director of company is not present, enter email to have form signed digitally.

Full name of second authorised person (If required)

Job title

Signature (Section 7c.2)

Signature request (section 7(c.2))

If second authorised person not present, enter email to have form signed digitally.

Section 8 – Actions by a mortgagee

Fill out this section to notify us of actions by a lender (mortgagee) who has control or interest in the lot. For example, this might happen if the mortgage is behind in repayments.

Tick one of the boxes below.

The mortgagee has taken action to enforce the mortgage – for example, they have taken back ownership of the lot.

The mortgagee has decided to no longer enforce the mortgage.

Section 8(a)

Fill out this section if the mortgagee has taken action to enforce the mortgage.

Full name of the mortgagee

Address

Street Address Address Line 2 Postcode Suburb State

Address for service of notices – if different to above

Street Address Address Line 2 Postcode Suburb State

Date of action or decision

Signature of mortgagee (Section 8a)

Signature request (section 8(a))

If mortgagee not present, enter email to have form signed digitally.

Section 8(b)

Fill out this section if the mortgagee has decided to no longer enforce the mortgage.

Details of notice to no longer enforce the mortgage.

For example, the date the mortgagee has decided to no longer enforce the mortgage and why they made this decision.

Signature of mortgagee (Section 8b)

Signature request (section 8(b))

If mortgagee not present, enter email to have form signed digitally.

Confirmation*

I confirm that the information provided is accurate and is provided by the Owner or authorised representative.

Form 8 Test

Form 8

Information for the body corporate roll

IMPORTANT NOTICE

What you will need

Please confirm who is completing the Form 8

Section 1 – Lot information

Please select all additional sections that are applicable

Section 2 – Change of registered owner

Section 3 – New or change of power of attorney

Section 4 – Change of representative’s information

Section 5 – Change of letting agent information

Section 5(a) – New letting agent’s contact details

Section 5(b) – Termination of letting agent

Section 6 – Change of tenant information – leases of 6 or more months

Section 6(a) – New tenant’s contact details

Section 6(b) – End of lease details

Section 7 – Representative of a company

Section 7(a) – Representative’s contact details

Section 7 (b) – Alternative representative’s contact details (if applicable)

Authorisation documents

Section 7(c) – Details of person/s authorised to sign this section

Section 8 – Actions by a mortgagee

Section 8(a)

Section 8(b)

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